What is Workyard best at?
Workyard is a field workforce product built around time capture, location context, travel and labor allocation. Starter centers on time and GPS. Pro adds scheduling, projects, tasks and labor-cost reporting. Autopilot adds automated timekeeping and ERP/API capabilities, while Enterprise is scoped for larger rollouts.
The product is most relevant when a contractor needs to answer more than “Who clocked in?” The valuable questions are which project received the hours, which cost code received the labor, how travel was handled and whether approved time reached payroll and accounting correctly.
Workyard says Pro can require workers to assign time to projects or cost codes and automatically calculate project labor costs at clock-out. Its current plan page also lists reporting by project, team member and cost code.
Bottom line: Workyard deserves a pilot when labor allocation and location-supported review are operational problems. It is less compelling when the company only wants a basic clock or needs estimating, quoting, invoicing and customer management in one product.
Where Workyard is strongest
Location and travel context
Starter includes precise GPS tracking, visited-site breakdowns, driving detection, live crew location and mileage/travel reports. Workyard describes summaries of addresses visited, time on site and driving trips rather than only map breadcrumbs. That gives a manager context for reviewing a timecard, but it still requires a policy for edits and exceptions.
Project labor allocation
Pro adds project and cost-code assignments, automatic labor-cost calculation and reporting. Workyard says project dashboards show total time, cost, mileage and travel time. See the current plan details. That structure is useful only if project names, cost codes and labor rates are maintained consistently. Use our labor burden calculator to understand the full hourly cost that should inform labor analysis.
Payroll and accounting handoff
Starter lists payroll exports to QuickBooks Online, QuickBooks Desktop, ADP, Gusto and other systems. Pro adds accounting workflows that import projects and cost codes and export project time and field expenses.
Several time-capture modes
Workyard offers employee-led mobile time, supervisor-led crew time and a kiosk. Its construction time-tracking page describes all three options. That matters when field conditions and phone access differ by crew.
Where does Workyard fall short?
Workyard is not an all-in-one field-service or construction-management suite. The current public plan material emphasizes time, location, scheduling, tasks, project labor, expenses and forms. Buyers needing estimates, proposals, customer communication and invoicing should compare field service software rather than assuming those workflows are included.
GPS-supported time also creates implementation work. The company needs a written policy covering when location is collected, who can see it, how employees dispute records, how offsite activity is coded and how managers document edits. A technically detailed map does not decide whether time is payable.
Automation can amplify bad setup. If geofences, project codes, arrival rules or labor rates are wrong, automatic allocation can produce clean-looking but incorrect reports. Start with manager-reviewed recommendations before relying on unattended rules.
Finally, the public page now promotes Starter, Pro, Autopilot and Enterprise, but displays only a starting price in fetched content. Buyers need a written quote showing the selected tier, billing term, user definition, add-ons, onboarding and cancellation terms before comparing total cost.
How much does Workyard cost?
Workyard’s current pricing page says plans start at $6 per user per month when billed annually, and that monthly billing is available. The company offers a 14-day trial with no credit card required.
The fetched public page does not expose one complete dollar table for every plan, so do not budget from old base-fee and per-user figures. Request a current quote for the exact mix under consideration.
| Tier | Public positioning | Key buying question |
|---|---|---|
| Starter | Time, GPS, payroll export and field expenses | Is basic verified time and payroll handoff enough? |
| Pro | Scheduling, tasks, project tracking, labor costs and accounting integration | Will managers use project and cost-code reporting? |
| Autopilot | Automated timekeeping, compliance signoffs and ERP/API features | Are the rules stable enough to automate? |
| Enterprise | Large rollout support, custom integrations and scalable pricing | What implementation and service commitments are written into the quote? |
Price the administrative workflow too. Include setup, manager review, corrections, payroll export, employee training and integration ownership—not only license cost.
Is Workyard worth it?
Workyard is worth testing for multi-site contractors that need a defensible record of time, travel and project allocation and are prepared to maintain cost codes. The value comes from turning field time into reviewed payroll and job-cost data, not from watching dots on a map.
It is a weaker fit for a company that wants one package for lead management, estimates, dispatch, invoices and payments. It is also more system than necessary if no one will review project labor reports or reconcile them against accounting.
The best pilot follows one payroll cycle through one completed job. Compare Workyard’s hours, travel, cost codes and labor totals with approved payroll and actual job costs. Our job-costing calculator can help frame the estimate-versus-actual review.
Frequently asked questions
How much does Workyard cost?
Workyard currently says plans start at $6 per user per month on annual billing. Monthly billing is available, and buyers should request a current quote for the exact tier and terms.
Does Workyard track GPS?
Yes. The public plan page lists precise GPS, visited-site breakdowns, driving detection, live crew locations and mileage/travel reporting.
Who is Workyard best for?
It best fits field contractors that need reviewed time and travel records tied to projects or cost codes and connected to payroll, accounting and labor-cost analysis.
Does Workyard do invoicing or quoting?
Those are not listed as core capabilities in the current public plan comparison. Buyers needing a full customer-to-cash workflow should evaluate a broader field-service platform.
How should I test Workyard?
Run one real payroll cycle and completed job, including site changes, corrections, weak connectivity and disputed records, then reconcile the exports with payroll and job costs.